Contribution guidelines

Welcome to ENDORSE 2025! We invite scholars, innovators and practitioners in the fields of reference data and semantic technologies to share their insights and research. Below, you will find everything you need to prepare and submit your proposal. Commercial proposals will not be considered. The conference will take place in Brussels and is free of charge.

Call for proposals is open!

 How to submit (PDF view) Submit your proposal

How to submit

• Prepare your submission: Review the focus areas and decide on the best format for your work
• Submit online: Access our submission portal 
• Queries: For assistance, email us at OP-ENDORSE@publications.europa.eu

What are we looking for

Focus areas

The main focus areas of the conference are the following:

• The use of reference data and semantics to provide a consistent way of interpreting data and to make it easier for users to access data directly in real time
• The implementation of semantic technologies in our everyday lives, bringing them closer to citizens in a seamless manner and in socially beneficial ways
• The interaction between semantic and multilingual intelligence
• The role of semantics in the era of artificial intelligence

We welcome submissions that explore the main focus areas in the context of the following topics:

• Semantic specifications
• Data spaces
• Digital governments
• Digital-ready policymaking
• Artificial intelligence for interoperability
• Reference data for artificial intelligence

Submission types

• Presentations: The number of slides is limited to 8-10 per presentation; videos can be included, where relevant. Allowed format: PowerPoint template.
• Posters and case-studies: Focus on real-world applications of reference data and semantic technologies. The duration of poster sessions and case-study exhibitions will not exceed 15 minutes.
• Lightning talks: The number of slides is limited to 4 and the duration of the talk should not exceed 5 minutes.
• Demos: The duration of the demo should not exceed 15 minutes. Its focus should be on real-world applications of reference data and semantic technologies.
• Recommended format: MP4, with voice-over (captions recommended).
• Full extended abstract: Each manuscripts should not exceed 5 000 words. Allowed format: Word template.

Important: Proposals must be presented by at least one author at the conference. Manuscripts not presented will be excluded from the conference website.

PowerPoint template for presentations Word template for full extended abstract

Submission details

Short abstracts and biographies of accepted manuscripts/presentations will be used in the programme and event advertising.

• Language: All submissions must be in English.
• Abstracts: Submit both a short (up to 250 words) and a long (up to 750 words) version. The long abstract should facilitate a deeper understanding of the submitted work and should consist of clearly written text, it can include a concise description of the purpose, methods, and implications of your work. This will be used to evaluate your work and place in the appropriate session. Presenters intending to have a full extended abstract included in the conference proceedings are invited to mention it clearly in their long abstract.
• A biography (up to 350 words) for each author/presenter and a portrait (photo in JPG/PNG) for each presenter (presenters must be clearly identified). This should include the organisation, institution, public service or company, the position or title, social media links, and a short statement of interests.

When submitting your proposal, select the format most conducive to showcasing your work. Word template for long abstract

Submitting your work

Preliminary step: Read the instructions how to submit and make sure you can access our submission portal

Step 1: Select the relevant focus area and submission type for your work

Step 2: Prepare your abstract, biography and submission according to the guidelines

Step 3: Submit your proposal on our submission portal by the specified deadlines

Should your submission be accepted please:

• Ensure at least one author can present your submission at the conference in person (only presenters' names will be in the programme; all authors can be listed on presentation materials and the full extended abstract)
• Complete any required revisions and submit final versions by the abovementioned deadlines

Please note that if you submit your proposal after the deadline your submission may be placed on a reserve list for ENDORSE 2025 or for any follow-up event.

Key dates and information

• Submissions open: 4 November 2024
• Abstract deadline: 6 January 2025 Extended until: 29 January 2025
• Notification of selected speakers: 17 March 2025
• Presentation and video deadline: 5 May 2025
• Conference dates: 8 – 9 October 2025
• Conference venue: Brussels, Belgium – Charlemagne building
• Final full extended abstract deadline: 11 October 2025

 

Questions?

If you have any questions or need further clarification, please contact us at OP-ENDORSE@publications.europa.eu